SharePoint Workspaces

A SharePoint workspace connects Orbit to a SharePoint site for team notes.

Use SharePoint for

Use SharePoint workspaces for:

• Team knowledge bases.
• Department playbooks.
• Project documentation.
• Shared meeting notes.
• Operational runbooks.
• Content that needs governance or lifecycle management.

Why SharePoint is the default for teams

SharePoint gives teams stronger ownership and access patterns than personal OneDrive folders.

Benefits:

• Site ownership can outlive one employee.
• Security groups can manage access.
• Admins can review workspace inventory.
• Storage is already part of Microsoft 365 governance.
• Teams can open the connected library directly when needed.

Required access

To use a SharePoint workspace, users need Microsoft 365 access to the selected site. Some actions may require admin consent or site owner permission.

If a user can see the site in SharePoint but not in Orbit, check:

• Microsoft sign-in session.
• Microsoft 365 admin consent for Orbit.
• Site restrictions.
• Whether the workspace is available in Orbit.
• Whether the SharePoint location was changed outside Orbit.

Open the SharePoint location

Workspace settings include a link to open the connected SharePoint location when Orbit can show it.

Use Orbit for everyday workspace changes. Use SharePoint when you need to confirm site ownership, retention, or recovery settings.