Share a note

Give someone access to one note without opening up the whole workspace.

Every Orbit share is scoped to signed-in Microsoft accounts: a share goes direct to a named person, or to anyone in your Microsoft 365 organization after they sign in. There are no anonymous or public links.

Share with a person

1. Open the note and click Share note in the header — the dialog Share “{name}” opens.
2. In the To: field, search by Name, group, or email and select the person.
3. Pick the role next to the field: Can edit or Can view.
4. Click Share.

Orbit grants access and copies a personal share link to your clipboard — the dialog says so: “Grants access and copies an Orbit share link.” Send the link however you like; it works only for that person.

The first time you search for people, Orbit asks for the just-in-time Microsoft permission to read your organization’s directory.

Note

Sharing with Can edit assigns the recipient an editor seat. If none are free, the dialog reports: “All editor seats are in use. Share as “Can view”, or ask an admin to free a seat.” See How editor seats work.

Create an organization link

Under Permalinks, click Copy Link to create and copy an organization link. It opens the note inside the Orbit Teams app and works for anyone in your organization who signs in. Organization links are always Can view — edit access is granted per person, never by link.

Click the gear to open Link settings:

• The link works for — People in {org} (“Anyone in {org} with the link”) or People with existing access (“No new access granted”: the link is just a pointer for people who already have access).
• Expiration date — optional; clear it with Clear expiration.

Redeem a share link

Recipients open the link (an orbit.sprocket365.com/share/… URL) and sign in with their Microsoft account. Orbit checks the share and opens the note.

Manage and revoke access

Click the avatar row at the bottom of the share dialog — Manage access — to see every share on the note, grouped into Direct shares and Organization links, each with its role and expiry. Copy any share’s link again, or click Remove access and confirm. Revocation takes effect immediately: the link stops opening the note.

The Workspace access section is a reminder that workspace members keep their access regardless of note shares — “Workspace members may already have access through workspace settings.”

FAQ

Can I share with someone outside my organization? No. Both share types resolve against your Microsoft 365 organization; recipients sign in with an account in your tenant.

Does revoking a share lock the person out? It removes the note-specific access. If they also have workspace access, that remains — see Understand who can do what.

Up next: see how workspace access, admin rights, and seats combine in Understand who can do what.