Organize folders and tags

Group pages with real OneDrive/SharePoint folders and mark cross-cutting states with tags.

Create folders

1. Click the New (+) button next to the Pages header at the top of the file tree.
2. Choose New folder and name it.

To create inside an existing folder, right-click it and choose New folder here — folders nest. The same context menu offers New page here and New drawing here, so you can build out a section without leaving the tree. Hovering over a folder row also reveals a small + (Add inside) button with the same choices.

📷 Screenshot here: A folder’s right-click context menu in the file tree with New page here, New folder here, and New drawing here visible.

Folder names can’t contain ? * : < > — Orbit rejects them with Special characters like ? * : < > are not allowed in names.

Subpages

Any page can hold pages of its own. Hover a page in the file tree and click + (Add a page inside), or open its ••• menu and choose Add subpage. From inside a page, type /subpage to create one and link to it where you are typing. You can also drag pages onto a page to put them inside it. A page with subpages gets a small arrow: click it to show or hide them, or click the page itself to open it. Subpages can have subpages too.

With the file tree collapsed (the panel button at the top left of a page), the page’s path shows beside the button: workspace, folders and parent pages, each with its icon. Click a folder to open its folder page, or a parent page to open it. Long paths fold into …, which lists the levels in between.

What happens to the page happens to its subpages:

• Rename the page and its subpages follow.
• Move, Duplicate, Move to workspace and Copy to workspace take the subpages along.
• Delete asks first and says how many subpages go with it. They move to Recently deleted together and come back together when you restore the page.

When a page’s last subpage is deleted or moved away, it’s a plain page again.

Note

In OneDrive and SharePoint, subpages are stored in a folder with the same name as the page, next to it — Q4 launch plan.md and a Q4 launch plan folder. That’s the same layout OneNote and Confluence imports use, so imported notebooks and spaces show up as page trees.

Move pages and folders

Drag any page or folder onto a folder to move it — the tree highlights the target with Move into “{name}”. Select multiple pages first to drag them together. Prefer dialogs? Right-click and choose Move to to pick a destination folder, including Pages (root).

Moving between workspaces is its own operation: right-click → Move to workspace or Copy to workspace.

Note

Folders are real Microsoft 365 folders. Whatever you arrange in Orbit is exactly what you’ll see opening the workspace in OneDrive or SharePoint. Deleting a folder moves it and its contents to the recycle bin.

Sort the tree

The file tree’s sort menu offers Name A-Z (the default), Name Z-A, Modified newest, Modified oldest, and Manual. Folders list before pages, and with modified sorts a folder counts as fresh as its newest page. The choice is per-workspace and personal to you — except Manual order, which is shared: drag a page or folder to a new position and it moves for everyone using Manual order.

Tag pages

Tags mark states and cross-cutting themes — #draft, #needs-review — without moving anything (when to use which: Build a wiki that stays current).

Tags sit under a page’s title, next to its owners, with the page’s other details.

1. Hover the title and click + Add, then Tags. Once a page has tags, click them, or the + after them.
2. In the picker, type to find a tag, then click it or press Enter. A new word shows Create.
3. The page’s tags sit in the box at the top with an × to remove them; Backspace in an empty box removes the last one.

The list shows every tag in the workspace with how many pages use it, ticked when the page has it. Each tag has its own soft colour, worked out from its name, so it looks the same everywhere.

To tag several pages at once, select them in a list and choose Tags: a tag only some of them have shows a dash, and picking it adds it to all of them.

Find tagged pages

• Open the Tags view in the sidebar to browse pages by tag.
• Tags are indexed for search. Only tags added this way count — a # in the page text (such as #2872 or #launch) is ordinary content, and a tags: line in a page’s YAML header is shown in Properties but is not an Orbit tag.

Up next: Workspace settings.